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Five Tips for A Successful Commercial Property Move

18th August 2017

Categories: Latest News

Moving Commercial Property

As TDA Estate Manager I have overseen many an office move.  If you thought moving house was a challenging experience, try relocating an office or other commercial property.

With potentially dozens of employees to move together with an assortment of furniture, electronics and other equipment, as well as trying to operate a business, relocating can present an array of logistical challenges.   But it doesn’t have to be the nightmare you’re expecting.  The old adage of ‘fail to prepare, prepare to fail’ springs to mind and so with a little preparation and planning, property relocation can be trouble free.

If you are in the process of planning a commercial property move here are a few tips that can be taken before and during the relocation to ensure it’s as smooth as possible.

Communicate

Don’t spring the move on clients at the last minute. Once the move has been agreed, consider a communication plan to keep everyone, employees and clients, informed throughout every step of the process.  Any change creates uncertainty and clearly employees like to feel secure in their position.  Let everybody know in plenty of time, what they have to pack and who is responsible for what during the move.    

Letting clients know is equally important if there is likely to be a short down time during the move process.  Take advantage of the marketing potential if the move is a result of relocating to larger premises due to an expanding team.

Plan of Action

Relocating the contents of a commercial property isn’t something that can just happen on the day. It requires careful planning and meticulous project management.  It is essential to have a detailed plan of action that has been worked up over a number of weeks, so that everything is in readiness during the move.

Floor Plan

Creating your own floor plan, with annotations as to where individuals are going is essential.  Test this out with staff and consider interdependencies.   Everything should be planned and accounted for before you arrive at the new property.  The floor plan should also be supplied to the removals company so that they can ensure all the furniture and moving crates are placed in the correct position.

Budget

Keeping a track on cost is also important.   This can quickly spiral out of control and be something of a shock when the final cost of a move is tallied up.  Creating a budget and keeping to it will help to keep costs down.

Choose the right removal company

Moving a commercial property isn’t a cheap exercise. Any company interested in quoting for the job should come to your site free of charge to provide a volume estimate and a quote.  Seek examples of other jobs they have undertaken and check they’re offering a range of insurance options.

TDA’s Facilities Management Team is able to provide advice and oversee office moves and relocations. Paul Palmer, TDA Estates Manager, can be contacted on paul.palmer@tedcltd.com

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